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An attorney can only obtain records on behalf of a client. The attorney must show a copy of a retainer with the client. The attorney may only obtain the vital record that the client is eligible to receive, by clients’ relationship to the requested document. An attorney is not granted certified copies of vital records solely on the basis of being an attorney. He or she must meet the requirements of Governors Executive Order 18.
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You may identify a record by:
For more information on the application process, documents, etc., please visit our Applying page. To view application documents and helpful resources, please view our Forms and Resources page.
Per Executive Order 18, vital records will be issued only if all the following criteria are met:
Third-Party Representation (Lawyers, Executors) or non-eligible persons must also provide one of the following:
An individual who has filed a complete application for a copy of a vital record can authorize another person to pick up the record on his or her behalf. To do so, the applicant should sign a notarized letter, stating the name of the person listed on the vital record and the name of the individual who is picking up the record. The individual picking up the record must present this letter along with their own acceptable identification.
You must establish your relationship to the subject of a vital record, pursuant to regulations established by the New Jersey State Registrar and Governor’s Executive Order, to obtain a vital record. You must show documentation, in addition to your photo drivers license. This chart explains who is eligible and the documentary proof to establish that eligibility. Please bring certified copies with a raised seal.
Your birth certificate with your parents' names showing
If married, your marriage license, to address the name change
Your birth certificate with parents' names showing your parents’ birth/death certificates with their parents (your grandparents) names
If married, your marriage license, to show change of your name
Executor of the Estate
No. You are not eligible to receive a certified copy.
However, you can have the title company or the stock/bondholder request it directly from the State Bureau of Vital Statistics and Registration. The request must be made on their agency letterhead and list the name and social security number of the deceased. They must also provide acceptable forms of identification and the appropriate fees. In many cases, the agency will provide a letter indicating they are in need of the death certificate and require you to submit the application for the certified copy of the record. In this case, you must include the agency letter in your application and the resulting certified copy will be mailed directly to the agency.
No. Vital records require the raised seal of the local office of vital records or the State Bureau of Vital Statistics and Registration seal to be considered valid. It is the administrative policy of the State Registrar that records are not faxed for any reason.
A State or Local Registrar may issue a certified copy of a vital record only to the person(s) who establish themselves as:
No. Per the New Jersey State Registrar, information cannot be provided regarding any vital record on the telephone. The local Registrar is not permitted to verify the existence of a document or what may be contained in it. Vital records cannot be obtained with an Open Public Records Request. They are confidential records.
Any individual seeking information regarding the existence of a vital record, or data contained in a vital record, must:
In the municipality where the birth, death, marriage or civil union occurred, or directly from the New Jersey State Registrar of Vital Statistics Office in Trenton. You may call the New Jersey State Registrar of Vital Statistics Office at 866-649-8736 or you can call them at 609-292-4087.
No. You are not eligible to receive a certified copy. However, you can have the life insurance company request it directly from the State Bureau of Vital Statistics and Registration. The request must be made on their agency letterhead and list the name and social security number of the deceased. They must also provide acceptable forms of identification and the appropriate fees.
In many cases, the insurance company will provide a letter indicating they are in need of the death certificate and require you to submit the application for the certified copy of the record, which you must identify. In this case, you must include the insurance company letter in your application and the resulting certified copy will be mailed directly to the insurance company.
Step-parents can only obtain a certified copy of the birth certificate of a step-child with the authorization of the biological parent unless the step-parent has adopted the child or has been granted custody of the child.
An ex-spouse can only obtain birth or death records if the records are being obtained on behalf of a minor child that was the product of that marriage. Documentary proof of the minor child and the need for the certificate must be provided.